The following are the steps to register a corporation in Ontario:
1. Choose a name for the company.
As with a sole proprietorship or partnership, there are some restrictions on the names you may use. For example, you may not use words that imply that the business is associated with the Crown, the federal or provincial governments of Canada, municipalities or municipal agencies without the written consent of the relevant authority.
2. Perform a name search.
Unless your company name is selected as a numbered corporation, your name must be subject to a name search to confirm that no one else has a trade or registered trademark that is the same or similar to your company name.
When you submit the company application form, you also need to submit a NUANS report on the company name.
3. Complete the company’s registration documents (Articles of Incorporation)
You can complete company registration documents online
If you prefer to submit paper forms, you can purchase business corporation forms from an attorney, legal item store, or name search company
4. Create a cover letter
In the cover letter, you need to provide the name, return address and phone number of the contact person who wants to register the company. If you registered electronically, you can complete your cover letter online.
5. Submit the application.
Your application must include a completed article of incorporation, cover letter and a current NUANS name search showing the name searched, NUANS booking reference number and NUANS date, along with the appropriate application fee.
If you come in person or mail documents through the official registration department, the registration fee is CAD 360. If you submit your application electronically, you will pay the statutory fee of CAD 300 plus the fees charged by your primary service provider.
There are many steps to register a company and it is quite complicated. If you don’t want to do the errands yourself, or don’t have the time and energy to study how to register online, you can also ask the Golden Key Business Development Center to help you register.